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Other Documents to be Preserved Under SEC Rule 17a-4

In addition to establishing the retention period for the brokerage records required by SEC rule 17a-3, rule 17a-4 identifies additional brokerage related documents to be preserved by the broker dealer and specifies the required retention periods for each.

Rule 17a-4 identifies the following additional documents to be retained by the broker dealer for a period of at least 3 years:

  • All check books, bank statements, canceled checks and bank reconciliations
  • All bills, receivable and payable, both paid and unpaid
  • Originals of all communications received and copies of all communications sent by the broker dealer during the course of business
  • All financial statements
  • All branch office reconciliations
  • All Internal Audit work papers
  • All computations pursuant to SEC rule 15c3-3 - the Customer Protection Rule

Rule 17a-4 identifies the following additional documents to be retained by the broker dealer for a period of at least 6 years:

  • All account records pertaining to customer accounts must be retained by the broker dealer for at least 6 years after such account is closed

Rule 17a-4 identifies the following additional documents to be retained by the broker dealer for the lifetime of the enterprise:

  • All partnership articles or all articles of incorporation or charter - minute books and stock certificate books




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